Associate Program Officer, Type 1 Diabetes

The Helmsley Charitable Trust seeks an Associate Program Officer (APO) to directly support the Type 1 Diabetes Program Officers within an evolving grant portfolio that aims to identify biomedical interventions to delay and prevent the disease. 

The APO will be responsible for substantive programmatic support of the following: review and response to scientific proposals; due diligence tasks for potential grants; managing and writing grant recommendations; monitoring the progress of existing grantees; and research in support of new strategy development in the biomedical field. The APO will help manage all administrative components of the grantmaking process, especially tasks associated with managing grant lifecycles; monitoring progress of grantees, tracking program budgets; ensuring accurate payment and accounting of grants; helping to plan and execute program-related meetings and organize scientific conferences and travel; and maintaining positive and proactive communication with grantees. Some travel is required for meetings with potential and current grantees, as well as to relevant conferences.

The Helmsley Type 1 Diabetes (T1D) Program, which made its first grant in 2009, is committed to improving the lives of all people affected by type 1 diabetes by improving outcomes and identifying interventions to delay and prevent the disease. We partner with key players across the T1D ecosystem – patients, health care providers, researchers, caregivers, other funders, government agencies, pharmaceutical companies, device makers, insurers and grassroots and community organizations – in order to accelerate the development of devices, therapies and services that ease the burden of living with T1D. To date, the Program, which has rapidly become the largest private foundation funder in T1D, has made in excess of 350 grants totaling more than $300 million.

  • Respond to grant inquiries.
  • Support the design and implementation of new initiatives.
  • Ensure timely and effective grant reporting and serve as a point of contact for the Grants Management department regarding portfolio compliance issues.
  • Assist other Program team members with the grants process, which includes working with applicants to prepare proposals and project budgets as well as helping to analyze project proposals for review by Program Officers, Program Director and the Board of Trustees.
  • Assist in the preparation of Trustee grant recommendations. 
  • Meet with members of the nonprofit and for-profit community about prospective projects.
  • Research and write reports on selected areas of Program interest as assigned.
  • Organize and attend internal or grantee meetings as requested.
  • Collaborate with colleagues in cooperative approaches to grant making.
  • Work with grantees to track progress on grants.
  • Administrative responsibilities related to the above and to other areas as needed.
  • Completion of an advanced degree (master’s degree or higher) in a biological, medical, or related field. 
  • Experience in type 1 diabetes research, immunology, and/or grantmaking is preferred but not required.
  • Must be organized, detail-orientated, and have strong interpersonal and communication skills.
  • Must demonstrate exceptional writing capacity with oral presentation experience preferred.
  • Demonstrated ability to exercise independent judgment and initiative, prioritize and accurately complete multiple tasks, and work under deadlines and changing priorities.
  • Experience and desire to work in a team-oriented environment.
  • Able to maintain confidentiality of information.
  • A strong team player with a diplomatic, professional manner.

The position is based at Helmsley’s main office in New York City. Send resume (in Word or PDF format), salary history, and cover letter to Include “Associate Program Officer – Type 1 Diabetes” in the subject line. Only those selected for an interview will be contacted.


The Leona M. and Harry B. Helmsley Charitable Trust aspires to improve lives by supporting exceptional efforts in the U.S. and around the world in health and select place-based initiatives. Since beginning active grantmaking in 2008, Helmsley has committed more than $1.5 billion for a wide range of charitable purposes. Learn more about Helmsley at

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required for the position.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.