Grantee Resources

Our goal is to support the success of our current and prospective grantees, so that, together, we can spur meaningful change and improve lives around the world. To better assist you in your work, we are pleased to provide the following resources related to Helmsley’s grantmaking process. For a general guide to our procedures, view our Grant Terms and Conditions.

FAQs

Does Helmsley accept unsolicited requests?No, we do not accept unsolicited grant requests.

What is a Letter of Inquiry (LOI)?A Letter of Inquiry (LOI) serves as the first step in the application process before requesting a full proposal from a prospective grantee.

Where can I access a Letter of Inquiry (LOI)? After prospective grantees are invited by Program Staff, The Grants Management Department will contact prospective grantees via email with instructions to the online LOI. In the event of Requests for Proposals (RFPs), the instructions will be made available via Helmsley’s website. All LOIs must be submitted electronically.

Where can I access grant applications? Helmsley does not accept unsolicited grant applications except in the case of Requests for Proposals (RFPs). Prospective grantees will be provided access to Helmsley’s grant application upon invitation from Helmsley. All applications must be submitted electronically.

Does Helmsley issue Requests for Proposals (RFPs)? Yes. Should Helmsley elect to issue Requests for Proposals (RFPs), this will be announced on Helmsley’s website (helmsleytrust.org) and other media outlets as appropriate.

Does Helmsley only fund organizations that have 501(c)(3) status?Helmsley generally funds public charities classified under Section 501(c)(3). Under the 501(c)(3) status, Helmsley awards grants to 509(a)(1) or 509(a)(2) organizations. Helmsley does not typically fund 509(a)(3), Type III supporting organizations. Helmsley also funds internationally-based organizations without 501(c)(3) status that are found to be equivalent to US-based public charities, and charitable projects at for-profit organizations. If your organization has a 509(a)(3) classification or any relevant tax status questions, please contact Grants Management at grants@helmsleytrust.org or your program staff contact.

Can I get a template in advance of my application?Helmsley does not issue advance copies of applications. You should be given an adequate amount of time to complete your application. If you need to adjust your application timeline, please contact the program staff who invited your application. 

If I have a general question, who can I contact?Please email grants@helmsleytrust.org

Communications

How should I promote my Helmsley-funded work? Helmsley seeks to support grantees’ efforts by promoting Helmsley-funded work and building greater visibility for the important work you do. Please note that Helmsley must receive a signed Grant Agreement from the grantee prior to the distribution of a press release or any other public statements pertaining to Helmsley, and all communications materials must be reviewed by Helmsley. Please direct all communications queries and materials for review to Communications Officer Laura Fahey (lfahey@helmsleytrust.org, 212-953-2814). 

How do I use the Helmsley name? The official name is The Leona M. and Harry B. Helmsley Charitable Trust (note the “T” in “The” is capitalized in the official name). The official name must be used in this exact form as the first reference to Helmsley within the main text of any press releases or public documents that mention Helmsley. You may use either “the Helmsley Charitable Trust” or simply “Helmsley” in all subsequent references beyond the initial reference to the official name. Any headline may refer to Helmsley as the "Helmsley Charitable Trust."

How can Helmsley help communicate my work? We welcome any content that may help us communicate our grantees’ work to a larger audience. Helmsley frequently promotes grantees’ work both on our website and on Twitter, @HelmsleyTrust. Written content that showcases your work, such as stories, press coverage, or publications, as well as photographs or videos, is helpful in Helmsley’s communications efforts. Please share any materials with Communications Officer Laura Fahey (lfahey@helmsleytrust.org, 212-953-2814).

Accessing the Helmsley Grants Portal 

How do I access my application?Beginning November 26, 2018, Helmsley will transition to a new online system that allows grantees to access applications and any information related to the status of grant applications. Existing grantees and applicants will receive information related to the switchover by September 30, 2018. 

What browser works best with the grant application interface?The preferred browser is Google Chrome, but Internet Explorer and Mozilla Firefox can also be used.

Can our organization have multiple people access a grant application? Beginning November 26, Helmsley's transition to a new online system will allow multiple people to access a grant application. Instructions on how to set up multiple users is accessible through Helmsley's new online portal.

How can I access my data as a former Helmsley grantee? If you are a former grantee and you are looking for records of your grant or details from your grant application, email grants@helmsleytrust.org to request your archived data.